When you access our website, information about your visit (date, time, page viewed, IP address) is stored in log files on our server. We do this based on our legitimate interest in monitoring technical operations, optimizing the information we provide, and detecting attacks on our website. We analyze this data exclusively for our own statistical purposes, in an anonymized form.

The log files are deleted after 6 months.

The processing is carried out on behalf of WePrevent – Gesundheitsvorsorge GmbH.

We guarantee that your information will be used exclusively by us, will not be disclosed to third parties under any circumstances, and will be treated confidentially in accordance with the applicable legal provisions. An exception to this is the disclosure of information to data processors who operate solely on the instructions of WePrevent, do not use the data for their own purposes, and are bound by their own agreements to comply with the data protection obligations of the General Data Protection Regulation.

You have the right to access, correct, and delete your data; the right to restrict processing; the right to object to processing (including the right to object to the sending of direct marketing and profiling); and the right to file a complaint with a supervisory authority.

To exercise your rights or for any other questions regarding data protection, please contact our Data Protection Officer at: privacy@weprevent.healthcare

Inquiries via email and contact forms

The data from your inquiry (name, company, contact information, content of the inquiry, history of previous contact with us) that you submit via the contact form or send to us by email will be processed by us for customer service purposes (pre-contractual measures) and for marketing purposes (legitimate interest in sending direct marketing and profiling).

We supplement your data with publicly available information from your website or your company’s/employer’s website, your social media profiles, telephone directories, or other directories accessible on the Internet, and combine it with your profile. We will delete your data 5 years after our last contact with you, provided there are no legal obligations to retain the data.

Notice Regarding the Use of Cookies

This website uses software to analyze website usage.

Analyzing this data can provide valuable insights into users' needs. These insights help us further improve the quality of our services.

In this context, we use what are known as cookies. Cookies are pieces of data stored in your browser that allow us to recognize a visitor on an anonymous basis. Cookies can generally be blocked or deleted by adjusting your browser settings. (This also applies to local and session storage.)

Some of the cookies on this website are necessary for the website to function and are set based on our legitimate interest in the secure and efficient operation of the website. We do not, as a matter of principle, share information with third parties for their own business purposes.

Cookies used for analytics and profiling are only used with your express consent.

Squarespace

We use Squarespace to operate our website. It is an integrated software solution that helps us manage various aspects of our site.

These include, among others:

• Content Management (Website and Blog)

• Reporting (e.g., traffic sources, page views, etc.)

• Contact Management (e.g., User Segmentation & CRM)

• Landing Pages and Contact Forms

This service allows visitors to our website to learn more about our company and to provide contact information and other demographic details.

This information, as well as the content of our website, is stored on servers belonging to our software partner, Squarespace. We may use it to contact visitors to our website and to determine which of our company's services are of interest to them.

For more information, visit:
https://www.squarespace.com/privacy

Use of Google Analytics

We use Google Analytics only with your express consent. It allows us to analyze information about how visitors use our website, such as which pages are viewed, how long visits last, the sources through which visitors reach our website, and the interactions that take place on the website. To this end, we may process, in particular, usage and event data, technical information about browsers and devices, and cookie identifiers. Among other things, Google Analytics uses cookies to distinguish between users and sessions. According to Google, IP addresses are neither logged nor stored in Google Analytics. For visits originating from the EU, IP addresses are used solely to derive certain location information and are subsequently deleted.

Provided by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.

For more information, visit:
https://policies.google.com/technologies/partner-sites

Additional Information for Customers and Business Partners

As part of the business relationship with WePrevent, personal data from customers, prospective customers, suppliers, or other business partners and their employees is processed for the purposes of ordering and delivering products and services, sales activities, purchasing, accounting, and customer service—based on the legal basis of a valid agreement or pre-contractual measures, as well as for general marketing activities based on the legal basis of a legitimate interest in sending direct marketing and on the legitimate interest in efficient business processes.

We process names and contact information, any agreements, and communication and order history.

The provision of the aforementioned data is necessary for the business relationship, as contractual or legal obligations cannot otherwise be fulfilled.

The entity responsible for processing your personal data is your contractual partner, WePrevent – Gesundheitsvorsorge GmbH.

As a general rule, data will not be disclosed to third parties without consent, unless required by law or necessary to fulfill contractual obligations (e.g., disclosure to logistics partners and shipping companies to facilitate deliveries, or to payment service providers to process transfers). Also excluded is the disclosure of data to processors who work exclusively on WePrevent’s instructions, do not use the data for their own purposes, and are bound by their own agreements to comply with the data protection obligations of the General Data Protection Regulation.

In some cases, this also involves transferring data to countries outside the European Union. To safeguard the rights and freedoms of the data subjects, agreements have been entered into in accordance with the Standard Contractual Clauses approved by the European Commission (Art. 46 of the GDPR), and the contractual partner has undertaken additional contractual obligations to ensure a level of data protection comparable to that of the EU.

Once the statutory retention periods have expired, the data will be stored for a maximum of five years from the date of the last contact.

Privacy Notice for Participating in Online Meetings or Video Conferences Using Microsoft Teams

When conducting online meetings or video conferences, personal data in the form of contact information, video, and audio data is processed. This processing is necessary for the fulfillment of contractual obligations or precontractual measures (e.g., employment contracts for employees, preliminary discussions for projects), provided that no other, less intrusive means can be used with comparable efficiency, and takes place only for the duration of the respective meeting.

Data regarding participation in the online meeting, as well as any text entered by participants in the meeting's chat window, will be deleted once the statutory retention periods (generally seven years) have expired.

In some cases, an online meeting is recorded for the purposes of documentation, quality control, or to create minutes or a transcript. A recording is made only with the consent of all participants. Consent is requested immediately before participating in a meeting. Recordings are stored only until the respective processing purpose—such as the creation and confirmation of minutes, documentation of discussions, or employee training—has been fulfilled, but in no case for longer than 7 years. Consent is given voluntarily and may be revoked at any time with future effect. To do so, simply send a written notice to our Data Protection Officer at privacy@weprevent.healthcare.

As a general rule, data processed during online meetings is not disclosed without consent. Exceptions to this include the transfer of data to processors who operate exclusively on WePrevent’s instructions, do not use the data for their own purposes, and are bound by their own agreements to comply with the data protection obligations of the General Data Protection Regulation (GDPR); as well as the transfer of diagnostic and telemetry data—which is necessary for the operation and security of the online meeting infrastructure and may, in principle, also contain personal data—to Microsoft Ireland Operations Ltd., One Microsoft Place, Dublin, D18 P521, Ireland.

In rare cases, this may also involve the transfer of data to countries outside the European Union. To safeguard the rights and freedoms of the data subjects, an agreement was therefore concluded with Microsoft in accordance with the Standard Contractual Clauses approved by the European Commission (Art. 46 GDPR), and Microsoft has provided assurances of additional contractual obligations to ensure a level of data protection comparable to that of the EU.

You have the right to access, correct, and delete your data, the right to restrict processing, and the right to object to processing. You also have the right to file a complaint with a supervisory authority.

Additional Information for Applicants

As part of your application, we process personal data for the purpose of candidate selection. This includes general contact information (name, address, phone number, etc.), any certificates or proof of qualifications, as well as notes from a job interview. This is done on the legal basis of pre-contractual measures and is necessary for the purpose of processing. Any review of a criminal record extract will be noted, but the information from the criminal record extract will not be stored. For applications submitted via our website, we also process technical telemetry data, such as your IP address, which is necessary for technical communication with your device.

WePrevent – Gesundheitsvorsorge GmbH is responsible for processing your personal data in connection with your job application.

As a general rule, data will not be disclosed to third parties unless required by law or necessary for the purpose of processing. Data may also be disclosed to processors who operate exclusively under WePrevent’s instructions, do not use the data for their own purposes, and are bound by their own agreements to comply with the data protection obligations of the General Data Protection Regulation.

In some cases, this also involves transferring data to countries outside the European Union. To safeguard the rights and freedoms of the data subjects, agreements have been entered into in accordance with the Standard Contractual Clauses approved by the European Commission (Art. 46 of the GDPR), and the contractual partner has undertaken additional contractual obligations to ensure a level of data protection comparable to that of the EU.

Once the applicant selection process is complete, we will retain your data for an additional six months based on the legal basis of our legitimate interest in asserting or defending legal claims. We will only retain your application for a longer period—up to three years—with your express consent. In this case, we ask for your written consent to this retention, which you may revoke at any time in writing, including by email.

You have the right to access, correct, and delete your data; the right to restrict processing; the right to object to processing; and the right to data portability to another data controller. You also have the right to file a complaint with a supervisory authority.

To exercise your rights or for any other questions regarding data protection, please contact our Data Protection Officer at: privacy@weprevent.healthcare